1. Vehicle Registration Information
Carriers must submit:
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Truck and trailer registration details
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License plate numbers
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Registered weight (if applicable)
This confirms the vehicle is legally registered and eligible to operate in Oregon.
2. VIN (Vehicle Identification Number)
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VINs for power units and trailers
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Required for permit validation and enforcement tracking
3. Axle and Weight Configuration
For overweight or heavy haul permits, carriers must provide:
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Number of axles
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Axle spacing measurements
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Individual axle weights
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Gross vehicle weight
This information helps ODOT determine road and bridge safety.
4. Load Description
Carriers must clearly describe:
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Type of cargo (e.g., construction equipment, machinery, tank, container)
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Whether the load is divisible or non-divisible
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Load dimensions (length, width, height)
Incorrect load descriptions are a common reason permits are delayed or denied.
5. Overall Vehicle Dimensions
Required for oversize permits:
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Total length
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Total width
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Total height
These measurements determine routing, escort requirements, and travel restrictions.
6. Route Information
Carriers must submit:
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Entry and exit points
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Complete travel route within Oregon
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Preferred highways and local roads
ODOT reviews routes to avoid restricted bridges, construction zones, and weight-limited roads.
7. Proof of Insurance
Most permitted moves require:
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Valid liability insurance
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Coverage meeting Oregon minimum limits
Some superload or heavy haul permits may require higher coverage or bonding.
8. USDOT Number
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Active USDOT number required for interstate carriers
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Used for safety compliance verification
9. Carrier Identification Details
Including:
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Legal business name
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Address
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Contact information
This ensures accountability and proper permit issuance.
10. Additional Requirements (When Applicable)
Depending on the move, carriers may also need:
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Pilot/escort vehicle details
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Travel time or curfew compliance acknowledgment
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Local city or county permits (e.g., Portland city permits)
Why Accurate Documentation Matters
Incomplete or incorrect submissions can result in:
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Permit delays
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Application rejections
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Fines or roadside enforcement issues
Submitting complete and accurate documentation helps ensure faster approvals and legal operation on Oregon roads.